St. Alban’s Building and Grounds
Meeting Minutes
Feb. 7, 2010
Current room use: library, hall and 3 rooms upstairs, pantry, clothing, cry room, 2 sheds.
One room upstairs is the literacy room, which could be converted to a storeroom. Another is used for share Your Christmas storage. The items there for adults could be given to the Catholic Church since they will adopt adults next Christmas.
One shed is equipped for storage and one is open bare space.
Suggestion: Arrange a lend-lease for the small tractor, which we use in the garden. Sheds are too small for this. Do need some place to store garden tools and it should be secured.
Sunday School Classes: Will need young adults and the boy’s classes on the ground floor to allow for access. Once we hear from Lee on his preference for space, the other classes will be assigned.
Literacy materials will be sorted and some will be retained, especially the Lau Bach materials. Becca will call to see if anyone wants the rest. Deann will try to get some shelves built for these materials.
Suggestion: Robes upstairs could be taken to Convention to donate/exchange.
A small storage building might be useful for additional storage. We should not, however, retain what we won’t need or use.
Note: The Sacristy will be cleaned on Feb. 9. It might be possible to store infrequently used items on top shelves in there.
Maintenance of Grounds: snow shoveling, weeding, mowing, etc. Suggestion: We should have an amount of funds set aside for maintenance and emergency funds. Michelle explained we usually have $3,000 - $7,000 set aside for emergencies in the building.
Consider: Hiring cleaning done. Mentioned that this hasn’t worked well in the past. Would need to hire a cleaning service, as it should be a professional relationship.
Suggestion: Could schedule workdays for parishioners to clean. We could provide a simple meal through volunteers.
Comment: Would only have to have a cleaning service once every six weeks or so.
Thought: We could bring our own supplies with which to clean.
Suggestion: Sign up for teams to clean for one quarter each year. Each team divides up the necessary work, and agrees on when to meet to do it. Some will need to be done weekly.
Consider: A once a month workday to do the comprehensive cleaning. A reminder should be included in newsletter regarding the workdays. Will have a sign-up sheet for quarterly teams. Need to sign up to provide food for the once-a-month meal. The quarterly teams will need to choose a team leader.
Decision: Our first full clean up day will be on Feb. 21 and Cathy Cox will provide the meal. Sunday, March 21 will be a full clean up day after church. Michelle will provide the meal.
Snow plowing, shoveling was discussed and it was reported we once had a snow thrower. This will need to be searched for. It could then be placed under the overhang for easy access. No decision was made as to who will be responsible for the snow shoveling/removal.
Sign up sheets will be located on the south bulletin board, next to the kitchen. Parishioners should read the meeting summaries and sign up for helping when possible.
Submitted by,
Cathy Carleton
